group of member schools.

Section 2:  The selection of the host site will be made by a majority vote of the member schools present at the regional conference with the result being announced at the final banquet.

Section 3:  All bids must contain a formal commitment of invitation from an appropriate university or college official.

Section 4:   The Regional Conference Chairperson shall plan all conference activities with respect to those directives
  from the conference assembled and the SEC.

Section 5:  The Regional Conference Chairperson shall send first official notification of the conference at least six (6) months prior to the conference date.

Section 6:  In the event that no member school or group of member schools bids for the regional conference, the following procedure will be followed:

  1. All member schools, both those attending the conference and those not in attendance will be notified of the occurrence and encouraged to bid for the conference by the Regional Director.
  2. Those wishing to bid will do so by preparing a formal bid and mailing it to the Regional Director and Regional Advisor with enough copies for each member school.  The Regional Director will send out bids within two (2) weeks of the deadline.
  3. All bids must be postmarked no later than midnight of the last day of the first full month following the conference.
  4. Each member school shall evaluate the bid(s) and mail to the Regional Director their choice for the next conference by the last day of the month in which they receive bids.
  5. The Regional Director shall compile the decisions by the member schools and notify all member schools of the decision immediately.

Section 7:  At the end of each year's conference, the Regional Conference Chairperson shall prepare a report on the outcome of the conference including a detailed and complete financial statement to send to all members of  the SEC.

Section 8:  In the event that the SAACURH Conference ends with a deficit of funds after all conference expenses have been paid, the first $500.00 of the deficit shall be assured by the sponsoring site, and the remainder of the deficit will be shared equally by the region and the sponsoring site.  All bidding schools must be aware of this before bids are presented and agree to this in writing.

Section 9: The conference add-on fee shall be $10.00 per registered delegate including delegates and staff from the conference host.  The add-on fee is to be paid to the Regional Advisor at the close of the conference.

Article VI:  No Frills Conference

Section 1: The No Frills Conference shall open no later than at least ten days prior to the close of the SAACURH Fiscal Year.  It shall be hosted by a member school or a group of member schools.

Section 2: The selection of the host site will be made by a majority vote of the member schools present at the No Frills Conference with the result being announced following tabulation.

Section 3:  All bids must contain a formal commitment of invitation from an appropriate university or college official.

Section 4:  The No Frills Conference Chairperson shall plan all conference activities with respect to those directives from the conference assembled and the SEC.

Section 5:  The No Frills Conference Chairperson shall send first official notification of the conference at least three (3) months prior to the conference date.

Section 6:  If no member school or group of member schools bid for the No Frills Conference, the same procedure as for receiving no regional conference bid (Article V, Section 6) will be followed.

Section 7:  At the end of each year's conference, the No Frills Conference Chairperson shall prepare a report on the outcome of the conference including a detailed and complete financial statement to send to all members of the SEC.

Section 8:  If the No Frills Conference ends with a deficit of funds after all conference expenses have been paid, the first $250.00 of the deficit shall be assumed by the sponsoring site and the remainder of the deficit will be shared equally by the region and the sponsoring site.  All bidding schools must be aware of this before bids are presented and agree to this in  writing.

Section 9: Delegations to the No Frills Conference may only include: NCCs/Co-NCCs, NCCs-In Training/Co-NCCs-In Training, RHA Advisor, State Association Liaison (one per state), State Association Advisor (one per state), NRHH Representative, NRHH Advisor,  students bidding for SEC positions, and members of No Frills Conference Bid Teams.

Article VII:  Finances of the Region

Section 1:  All accounts with SAACURH monies in deposit will require signatures from the Regional Director or Associate Director of Business Administration to get money out.

Section 2:  Any expenditures of funds for conference travel or operating expenses must be approved by the Regional Advisor with the knowledge of all members of the SEC.

Section 3:  The National Advisor will keep the bank account in their hometown.  New signature cards will be processed as part of the SEC transition.

Section 4: A.  Any expenditures of $100.00 or more not covered in Article VII, Section 2 must be approved by a majority of all NCCs.
B. In an emergency situation, any expenditures not covered as defined above shall be approved by the Regional Advisor with the knowledge of all members of the SEC.  Emergency situations shall be defined as the inability to complete a mailing as defined by mail legislation.

Article VIII:  Impeachment Procedures

Section 1: Any regional Officer may be removed from office for one or more of the following:
  1. Failure to act according to the NACURH Articles of Incorporation or the NACURH Bylaws
  2. Failure to act according to the SAACURH Charter or the SAACURH Constitution and  Bylaws
  3. Action in direct conflict with the majority opinion of the SAACURH member schools
  4. Action extremely detrimental to the interests of NACURH, SAACURH, or any member school

Section 2: Any NCC may initiate removal proceedings against any Regional Officer by obtaining the support of at least one-third (1/3) of the SAACURH member schools on a written petition for removal. The charges against the officer will be stated on the petition.  The petition will be sent to the National Advisor who will notify the accused Regional Officer, the Regional Advisor, all SAACURH member schools, and the NBD within one (1) week of the receipt of the petition.

Section 3:  The removal hearing will be held no less than three (3) weeks after receipt of the petition by the National and Regional Advisors and will be chaired by the National Advisor or their appointee.  The procedure will be predetermined by the National Advisor and will be sent out to the NCCs before the hearing.

Section 4:  A three-fourths (3/4) majority of all member schools present or not will be required to remove the officer.  The removal will be effective when the official notice is sent.

Section 5: Minutes of the proceedings will be distributed to the NBD, NIC, National Advisor, Regional Advisor, all SAACURH member schools, the defendant, and the new officer, if applicable, within two (2) weeks of the hearing.

Section 6:  The decision will be final after the voting has been confirmed by an official letter from each voting NCC to the hearing chairperson.

Article IX:  Voting

Section 1:  All NCCs from each SAACURH member school shall be that school's official representative at SAACURH functions.

Section 2:  The NCC from each school shall be that institution's official voting representative.

Section 3:  Each member school shall have one (1) vote in all proceedings of the association.

Section 4:  To be eligible to vote during official SAACURH business, the member school's dues, registration form, NIC report, and payment of outstanding debts must be received by the designated date.

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