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should be developed by the Conference Staff and publicized to the membership prior to the conference.
Financial Reports The Conference Finance Chair shall be required to submit to the Regional Associate Director for Finance,
Regional Director, and Regional Adviser, a fully updated conference budget each month, beginning the month after the bid, through
the conference closing and upon receipt of the conference closing report. The conference staff must provide documentation providing the details of the excess or the deficit. The host institution will be responsible for expenses taken out of the conference excess that were originally unaccounted for.
IV. Membership
Active Member To be declared an active member in good standing, schools must have completed each of the
Definition following:
Paid dues in full through the National Information Center as determined by the National Board of Directors
Submitted nine (9) copies of the NACURH Registration Form
Submitted an acceptable NIC Report from the most recent membership year
Remain financially solvent with NACURH, Inc. as will as SAACURH
Membership Dues Current NACURH membership dues are:
Large School (More than 1000 residents) - $90
Small School (Less than 1000 residents) - $70
Associate Member - $35
Associate Membership A special membership is available called an Associate Membership which will provide schools interested in joining a special, non-renewable, one-year trial membership in NACURH. The benefits obtained through Associate Membership include:
100 free pages of copying from the Resource File Index
$5 per delegate discount to regional and national conferences
Receiving all newsletters and mailings on the regional and national levels
Benefits from all corporate sponsorships negotiated for NACURH members
This provides all membership benefits except for voting rights.
National Reduced Those colleges and universities who have an on-campus population of 1000 or fewer may become
Membership full members at a reduced cost.
Voting Privileges and Any school with an outstanding debt of $1 or more will be considered "not in good standing" with
Outstanding Debts NACURH and subsequently be unable to vote or re-affiliate.
V. SAACURH Executive Committee and NCC Meetings
Regional Officers The Regional Director, Associate Director for Business Administration, Associate Director for Programming and
all Regional Coordinators shall be selected by the NCCs. The Associate Director for NRHH will be selected by the NRHH
Presidents or a duly appointed representative from a school with an NRHH chapter. The elections of all these officers shall take
place though secret ballot at the No Frills Conference. All of the above must be from a member school in good standing with
SAACURH. A formal presentation of no longer than ten (10) minutes is to accompany the written bids for these offices. The
written bids should include the candidates access to office facilities and communication devices, a list of desired goals, an outline of
current involvement, a resume with related experience, and letters of support from their RHA and Housing Department. The bid for
Regional Director may be up to 12 pages in length (not including the cover page), and the bids for all other elected positions may be
up to 8 pages in length (not including the cover page). A page is defined as one side of print. Time constraints on bid presentations
shall be set by the Regional Director and announced to the bidding candidate.
Guidelines for SEC Bids All bids must be on white, double-sided, three hole punched paper that is either stapled or otherwise
connected in such a way that makes recycling easy. No plastic binders, book bindings, etc. are allowed.
Regional Advisor The Regional Advisor will be elected at the SAACURH Regional Conference to serve for two (2) years plus transition starting at the following NACURH Conference.
Advisor-Elect The Advisor-Elect will be selected at the SAACURH Regional Conference and remain in this capacity through the following NACURH Conference. This person must have institutional support for all expenses. While it may be possible for the region to cover some expenses, it should not be expected. The Advisor-Elect must also plan on being employed in the region until the Advisor term is completed
Elections Elections of SEC members shall take place as the first item on the agenda under new business, unless legislation
regarding elections is pending, in which case elections will be postponed until the legislation regarding elections is resolved. (NA99)
The Regional Officers will be elected at the No Frills Conference while the Regional Advisor-Elect will be elected at the SAACURH
Conference.
Transition of All SEC and SEC-elects must be able to remain at the No Frills Conference site until 12:00 noon
Officers at No Frills following the conference closing to provide for transition purposes.
Officer Reports All officers should give reports on their job progress at every regional meeting.
NBD Meeting Representatives The Regional Director and the Associate Director for Business Administration shall be the two representatives who represent SAACURH on the NBD. Both officers should be able to attend the Semi- Annual and Annual business conferences.
SEC-Elects at NACURH Candidates for the SEC-Elect positions must be planning on attending the next NACURH conference to complete transition and be sworn into office. No regional funding is available for use by SEC-Elects for this conference.
Pre-Business Packet Distribution The SAACURH Executive Committee must mail a pre-business packet to all member schools prior to each regional and national conference including all bids and proposals that will be discussed during the meetings postmarked at least ten (10) business days prior to the conference. The Regional Director has the authority to set a submission deadline for bids and proposals in order to meet the deadline.
Minutes from Regional Meetings After each regional meeting, the Publications Coordinator shall distribute copies of the meeting's minutes to all member schools within four (4) weeks of the conference. If this deadline is not met, the NCCs may ask the Publications Coordinator for a verbal explanation of why the minutes were not distributed on time at the next conference.
Proxy Voting There shall be no proxy voting by any member school at a SAACURH business meeting.
Regional Auditor The Regional Auditor will work with the Associate Director for Business Administration in the development of financial policy and procedure. The Auditor must have NCC experience and be non- SEC, and will be appointed by the Regional Director to serve from NACURH to NACURH. The Auditor will review the regional books at the SAACURH, No Frills, and NACURH Conferences.
VI. Miscellaneous
NBD Regional The Regional Director must submit a regional report at every NBD meeting updating the NBD and Reports other regions on the progress of projects and business within the region.
Financial Reports The Associate Director for Business Administration is required to submit regional financial reports to the
National Associate for Finance, the Regional Director, and the Regional Advisor within one week of the receipt of the bank
statement. Failure to do so will result in the loss of regional voting rights on the NBD.
Guidelines for Bids and Proposals All bids and proposals must be on white, double-sided, three hole punched paper that is either
stapled or otherwise connected in such a way that makes recycling easy. No plastic binders, book bindings, etc. are allowed.
Responsibilities for NACURH Conference The Regional Roll Call, Display, Banner, and T-shirt will be assigned by the Regional Director at
the SAACURH Conference every year to allow ample time for planning.
Bid Development Aid Each regional bid that is chosen to compete for one of the 11 national awards can receive $100 in
aid. These funds will come from the SAACURH budget and will only be used on expenses
associated with producing the national bid. Schools may be reimbursed for up to, but no more than
$100 of the total bid cost. Schools will submit an invoice or receipt for production costs to the
Associate Director for Business Administration and will be reimbursed accordingly. (NF99)
Policy Book and Constitution Updates The Constitution and Policy Book shall be updated and distributed prior to each SAACURH Conference and be included on the SAACURH Conference business meeting agenda for approval.
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